Organization & Bylaws

How We’re Organized

Members

Our members are the heart and soul of our PTA. Although the vast majority of our members are parents of Pot Spring students and Pot Spring faculty, administrators, and staff, in fact, membership is open without discrimination to anyone who believes in and supports the mission and purposes of National PTA. Annual dues – a portion of which goes to Maryland PTA – are very modest, and it is our hope that everyone connected with Pot Spring Elementary will join our PTA and actively participate: teachers, parents, grandparents, students, and others who share our concern to make Pot Spring Elementary the best it can be. The membership year runs from October 1 through September 30. General membership meetings are held on the 3rd Wednesday of each month during the school year, except December and June. Check the calendar for details!

Board of Directors

The overall business of the PTA is managed by the PTA Board of Directors, which consists of the PTA’s officers, the chairs of the standing committees (if any), any PTA delegates to the State PTA Council who are not officers of the PTA, and the principal of the school (or her designee). The duties and responsibilities of the Board of Directors are spelled out in Article VIII of the Bylaws.

Executive Committee

As provided in Article IX of the Bylaws, in between meetings of the Board of Directors, the authority of the Board may be exercised by the PTA’s Executive Committee, which consists of the PTA’s six elected officers.

PTA Officers

Under Article VI of the Bylaws, our PTA has six executive officers:

  • President
  • 1st Vice President – Communication
  • 2nd Vice President – Events
  • 3rd Vice President – Volunteers
  • Secretary
  • Treasurer

Officers are elected by the general membership at the May meeting and generally serve two-year terms, which commence as of July 1. No person may serve more than two consecutive terms in the same office.

Committees

In addition to the Executive Committee, the Bylaws also provide for the appointment of a Nominating Committee, to propose candidates for executive office, and an Audit Committee, which is charged with reviewing the PTA’s financial books and records after the end of each fiscal year and reporting to the Board regarding the accuracy of the PTA’s annual financial statements and conformity to the approved budget for the year. The Bylaws also authorize the Board of Directors to appoint other committees, both standing and special. The President is a member ex officio of all committees, other than the Nominating Committee.

Bylaws

The Bylaws which were adopted by the Board of Directors and approved by the members, generally govern the operation and affairs of our PTA.